How to Apply for a Work KITAS for Foreign Workers

Indonesia has become one of the most attractive destinations for foreign professionals and investors, thanks to its growing economy and expanding industries. However, to work and live legally in the country, foreign nationals are required to obtain a KITAS (Kartu Izin Tinggal Terbatas), or Temporary Stay Permit Card.

Among the different types of KITAS available, the Work KITAS is specifically designed for foreigners employed by companies operating in Indonesia. This article will explain what a KITAS is, the requirements for obtaining one, and the official procedures and fees involved.

What is a KITAS?

A KITAS (Temporary Stay Permit Card) is an official permit issued by the Indonesian Directorate General of Immigration that allows foreign nationals to stay in Indonesia for an extended period, usually between 6 months and 2 years, depending on the purpose of their stay.

There are several categories of KITAS, including:

• Work KITAS – For foreign employees or professionals hired by Indonesian companies. 
• Investor KITAS – For shareholders or investors in an Indonesian company. 
• Family KITAS – For spouses and dependents of KITAS holders. 
• Repatriation KITAS – For Indonesians returning with foreign family members. 

The Work KITAS is essential for expatriates who wish to take up employment in Indonesia, as it ensures both the employee and employer comply with immigration and manpower regulations.

Requirements for a Work KITAS Application

Applying for a Work KITAS involves meeting both employer and employee requirements. These requirements ensure that the foreign worker’s role cannot easily be filled by a local employee and that the employer has the legal capacity to hire foreigners.

1. Employer Requirements

Indonesian companies that wish to hire foreign workers must:

• Hold a valid business license (NIB) and relevant sectoral permits. 
• Obtain approval from the Ministry of Manpower through the RPTKA (Expatriate Placement Plan), which outlines the position, duration, and justification for hiring a foreign worker. 
• Commit to appointing an Indonesian counterpart for knowledge transfer. 

2. Employee Requirements

Foreign workers must prepare the following documents:

• A valid passport with at least 18 months’ validity. 
• Recent passport-sized photographs. 
• Updated curriculum vitae (CV) and academic qualifications relevant to the job position. 
• Health certificate (may be required in certain sectors). 
• Employment contract with the Indonesian company. 

How to Apply for a Work KITAS for Foreign Workers

The process of applying for a Work KITAS has been streamlined but still involves multiple steps across government agencies:

Step 1: Expatriate Placement Plan (RPTKA) Approval

• The employer submits an application to the Ministry of Manpower. 
• Once approved, the employer receives authorization to hire the foreign worker. 

Step 2: Limited Stay Visa (VITAS) Application

• The employer applies for a VITAS (Visa Tinggal Terbatas) at the Directorate General of Immigration. 
• Upon approval, an electronic visa (e-Visa) is issued and sent via email. 

Step 3: Arrival in Indonesia and Conversion to KITAS

• The foreign worker enters Indonesia using the VITAS. 
• Within 30 days of arrival, the VITAS must be converted into a KITAS at the local Immigration Office. 
• Biometric data (photo and fingerprints) are collected. 

Step 4: Issuance of KITAS

• The Immigration Office issues the KITAS in electronic form (e-KITAS). 
• The KITAS is typically valid for 6 months, 1 year, or 2 years, depending on the employment contract and approvals. 

Step 5: Reporting and Registration

• The worker must register with the local Civil Registry (Catatan Sipil) for a domicile certificate. 
• Employers must ensure the worker is enrolled in the BPJS social security system if applicable. 

Estimated Processing Time and Fees

The processing time for a Work KITAS typically ranges from 4 to 8 weeks, depending on the completeness of documents and the responsiveness of government agencies.

Government Fees (subject to updates by Immigration):

• Work KITAS Fee: Starting from IDR 10,000,000 for one year. 
• DKP-TKA (Development Fund for Foreign Workers): Employers are required to pay USD 100 per month per foreign worker to the Ministry of Manpower. 
• Other administrative costs may apply for notary services, translations, and consultancy. 

Common Challenges in KITAS Applications

While the process is standardized, applicants often face several challenges:

• Incomplete or inconsistent documentation, leading to delays. 
• Frequent regulatory updates, requiring companies to stay informed. 
• Language barriers when dealing with government agencies. 
• Sectoral restrictions, as some job positions are reserved for Indonesian citizens only. 

Best Practices for a Smooth KITAS Application

To avoid complications, both employers and employees should consider the following:

• Engage professional consultants experienced in KITAS applications. 
• Start the process early, ideally 2–3 months before the employment start date. 
• Double-check documentation, ensuring consistency between contracts, RPTKA, and visa applications. 
• Stay compliant with Indonesian labor and immigration laws to avoid penalties. 

Conclusion

The Work KITAS is a vital requirement for foreign employees wishing to work legally in Indonesia. By understanding the requirements, procedures, and costs, both employers and employees can navigate the process with greater confidence.

While the process may seem complex, professional guidance and careful preparation can significantly reduce delays and ensure compliance. For foreign professionals seeking opportunities in Indonesia’s dynamic economy, obtaining a Work KITAS is the first step toward building a secure and successful career.